Jun 6, 2023(via Zoom)

 

Lynn Kerin, President, called the meeting to order at 7:01. In attendance on the call were Lynn Kerin, Heather Turner,  Helen Ingersoll, Sarah Bookner, Erica Pawlak, Amy Brumbach, Charlotte Meli, Jessica Brown and Tonya Bruno. Will Barrus, Membership Secretary,  was also in attendance. Absent were Ali LaTorre, Jennifer Flowers and Becca Swann.

Lynn started the meeting by thanking Erica Pawlak for doing such a great job at her first show for NCDCTA for the Capital Dressage Classic.

 

Will Barrus Report - WIll had sent out an email to the Board regarding Championships with wording stating that 1 qualifying score meeting the minimum requirement to be at dressage Championships. There was no discussion with the Board so Will is incorporating that into the Rules. Will raised the question about recognizing the “Starter” level at the Schooling Show Level. USEA doesn’t recognize “Starter” in their awards program so we do not but Will asked if we will recognize “Starter’ for schooling shows (but not at recognized.) Will went through the Membership numbers and how they relate to the prior year. Will is working on Horse of the Year database. 

 

President’s Report, Lynn Kerin Again, Lynn thanked the people who attended and volunteered at the Show. 

 

Vice President’s Report, Helen Ingersoll

On 6/3/22 our membership numbers were: Total members - 616. Total horses - 381.

Adult Amateur: 377

Jr/YR: 93

Open: 134

Total Members: 604

Paid Horses: 326

Volunteer Card Horses: 103

Total Horses: 429

Other member information of interest

New Members: 101

Renewing Members: 422

Reactivated Members: 81

Dressage Only: 360

Western Dressage: 49

Dressage & Eventing: 190

Eventing Only: 38

Breeding: 22

Lifetime Members: 6

Trainers: 84

Officials: 27

 

Other Horse Information of Interest

New Horses: 138

Renewing Horses: 235

 

Treasurer’s Report, Heather Turner, Our balance is up in our account because of the initial deposit of Show Fees but we are still waiting for checks (Judges, Secretary, etc) to clear. Heather is starting to get Stripe payments as well. There was discussion about having a QR Code to connect to Zelle for competitors to pay at the actual Show. There was also discussion about using PayPal for this same source.

 

Communication Report, Shannon Hoffman needs specific written articles along with pictures in a timely manner for the Newsletter.

 

Gala Report, Sarah Bookner (DAL) 2022 Gala prizes have been mostly given out and were available again at the CDC.. The 2023 HOY Gala is January 20, 2024 

Education/Dressage, Senior, Ali Perkins LaTorre She is working on an unmounted Instructors Conference in September or October, 2023 and hopes this will parlay into a mounted Instructors conference in the future..

 

Education/Dressage, Jr/YR, Jennifer Flowers, Jennifer has received feedback that the clinic she had planned the Friday before Labor of Love is problematic as school is back in session. She plans to have a separate clinic from the Labor of Love Show.

 

Education/Eventing, Senior, Becca Swann

Education/Eventing, Jr/YR, Amy Brumbach Amy and Becca have been discussing an Eventing “Pep Rally” probably at WAR Horse that will bring Jr, Amateurs and Professionals together to discuss what NCDCTA has to offer. 

 

Competition Report, Erica Pawlak thanked the Board Members who helped with the Capital Dressage Classic. Erica needs more help with Volunteers for running the shows (before, during and breakdown) as well as with Sponsorships which predominantly came from the Board Members. Royal Equine has agreed to populate our “swag” table. For Sponsorships she is going to work with Will to make it easier for Sponsors to sign up. She is also using feedback from sponsors to tweak our sponsorship package. Amy Brumbach is going to forward the Festival sponsors to Erica as she and Ali have had good response. 

 

Old Business

New Business Lynn Kerin brought up creating a fund to help Trainers in need, specifically mentioning two NCDCTA Trainers injured in horse accidents. Will brought adding an option so  Members to do a charitable contribution to this Fund when renewing Memberships. There was Board discussion about ways to develop and fund the program as well as understanding tax implications. 

Festival Update (Amy Brumbach and Ali LaTorre) 

There were 43 rider applications submitted for riding spots for the Festival. Ali and Amy have chosen the riders from the applications. Amy is sending out Facebook “advertising” for the one Eventing and two Daniel Stewart attendees. The riding participants must pay for their spots by June 15. 

Overnight Stabling requirements were less than expected (a good thing)

Ticket purchases have been very slow so far. 

Sponsorships and vendors have come through very well. 

Jen Heiskell is the Hospitality Chair and has done a great job getting a contract with a local Hotel for a room block at a discounted rate. She has secured a sandwich truck for Friday and a taco truck for Saturday and Sunday. Lynn Kerin is doing Saturday and Sunday breakfast. 

For lectures we have a judging panel, a horse nutritionist, horse showing 101, pre-purchase vetting, Freestyles and Western Dressage.

Sarah Bookner brought up the possibility of a Young Rider mentoring program with a Pathway where Young riders (aged 12-21) sign up for the Program and  are connected with a Trainer in a mentoring relationship for guidance during competitions as well as general coaching. Sarah is going to forward more information for Board Discussion at the July Meeting.

 

Lynn Kerin adjourned the meeting at 8:23. The next meeting is scheduled for Tuesday July 11 via video call and the August Board meeting will be held in person at M&M Tack on August 1. 

 

Minutes respectfully submitted by Tonya Bruno, Recording Secretary. 

MInutes approved by majority Board vote. 

 

May 2, 2023 (via Google Meet)

 

Lynn Kerin, President, called the meeting to order at 7:04.  In attendance were Lynn Kerin, Helen Ingersoll, Heather Turner, Jessica Brown, Charlotte Meli, Ali LaTorre, Jennifer Flowers, Amy Brumbach, Erica Pawlak and Tonya Bruno. Non Board Members in attendance were Will Barrus and Shannon Hoffman.  Absent were Sarah Bookner and Becca Swann. 

 

Will Barrus Report. Membership numbers are even to what they were at the same time of 2022. Will is working on updating HOY numbers. He has had some issues with the reporting and is working through them. Will is waiting for Prize Lists for Labor of Love, Autumn Leaves.

 

President’s Report, Lynn Kerin. NCDCTA sent Carolina Horse Park the $1000 sponsorship the Board agreed upon at the March Board Meeting.

 

Vice President’s Report, Helen Ingersoll

Current membership numbers for 5/2/2023

At this time last year we had 573 members and 355 horses.

Adult Amateur: 358

Jr/YR: 86

Open: 126

Total Members: 570

Paid Horses: 296

Volunteer Card Horses: 93

Total Horses: 389

Other member information of interest

New Members: 87

Renewing Members: 412

Reactivated Members: 71

Dressage Only: 334

Western Dressage: 46

Dressage & Eventing: 182

Eventing Only: 38

Breeding: 22

 

Treasurer’s Report, Heather Turner. It is another quiet month of income with no Shows yet. Erica ordered ribbons for the year (but not Championship neck ribbons.) Stripe has been implemented for the Summer Equine Festival and Will has asked that it be incorporated for the website as an alternative to PayPal.Heather echoed that it would also simplify our bookkeeping because it is more direct than PayPal.

 

Communication Report, Shannon Hoffman has been busy posting to Facebook about Shows and the Festival. She asked that Newsletter content continue to be submitted.

 

Gala Report, Sarah Bookner (DAL) No updates

 

Education/Dressage, Senior, Ali Perkins LaTorre. NCDCTA received USDF accreditation for the NCDCTA Equine Festival for both Auditors and participants. 

 

Education/Dressage, Jr/YR, Jennifer Flowers. There were 8 applications for the Capital Dressage Classic and 4 were selected and the congratulations letters were sent as well as letters to the people not chosen. In talking with Janine Malone, Jennifer is changing the clinic focus for the Friday before the Capital Dressage Classic Show to be a general clinc rather than a “Fix-A-Test” due to logistics. Jennifer is hoping to add a Sports Psychologist to help the Jr/YR’s with dealing with Show nerves. 

Education/Eventing, Senior, Becca Swann. Becca wants to have an Eventing “Pep Rally” to educate Eventers on what NCDCTA can offer. She wants to schedule it after the Equine Festival and will work with Amy Brumbach to organize and find Sponsors. 

 

Education/Eventing, Jr/YR, Amy Brumbach Amy Brumbach is hoping to get to War Horse on May 13 and do a pizza party style event. For future War Horse events she is planning to organize a gathering of Jr/YR with an educational focus.  Jessica Brown had heard from Members that there was a question if War Horse would count towards Horse of the Year points. Will Barrus clarified that all of the Horse Trials count toward HOY points but the May, June and August Dressage Test of Choice  classes will not count as there was already another show scheduled within 50 miles. 

 

Competition Report, Erica Pawlak Erica is working to find a Sponsor for the CDC competitor dinner for $500. She needs all of the Sponsorship information by Friday, May 12 for the printer. Erica will be working with Janine on coordinating Volunteers  for Capital  Dressage Classic. She is looking for more giveaways for the Show. Erica is organizing a Shed clean out date for Memorial Day Weekend. 

Old Business- Jessica is working on a rubric having to do with Scholarships. Amy asked that we also form a Scholarship Committee to clarify who votes on what as for Scholarships. 

 

New Business

Festival Update (Amy Brumbach and Ali LaTorre)

There are 25 Applicants so far. 

The FB postings are generating an uptick in Applicants as well as ticket sales. 

Ticket sales have been slow so far but Amy noted it is early.

Charlotte Meli is working with Amy and Ali on getting Sponsorships, Vendors and Presenters.

Amy asked that we as individual Board Members continue to share and promote the Equine Festival. 

Amy asked what we are doing for our Volunteers who are helping ahead of the Festival are we giving them complimentary tickets. 

 

The next two meetings will be held remotely and will be June 6 2023 and Jul 11, 2023. The August meeting will be held in person on August 1 at M&M Tack

 

Lynn Kerin adjourned the meeting at 7:52.

Minutes approved by unanimous Board Vote May 3, 2023 and respectfully submitted by Tonya Bruno, Recording Secretary

 

April 4, 2023

 

The meeting was called to order by Lynn Kerin at 7:07. In attendance were Lynn Kerin, Heather Turner, Ali LaTorre, Erica Pawlak, Helen Ingersoll, Amy Brumbach, Charlotte Meli, Sarah Bookner, Jessica Brown, Jennifer Flowers. Absent was Becca Swann. 

 

 

Will Barrus Report- Membership is more than what we have had in previous years. The database is being updated. The Website needs additional content. Scholarship area in particular is lacking. 

 

President’s Report, Lynn Kerin, We are changing the Communication Chair position. Lynn will work with communicating with the new position. 

Vice President’s Report, Helen Ingersoll

 

Current membership numbers for 4/4/2023.

Membership/horse registrations continue to be ahead of where we were at this time in 2022.

Adult Amateur: 328

Jr/YR: 78

Open: 115

Total Members: 521 (482 in 2022)

Paid Horses: 267

Volunteer Card Horses: 87

Total Horses: 354 (308 in 2022)

 

Other member information of interest

New Members: 75

Renewing Members: 386

Reactivated Members: 60

Dressage Only: 302

Western Dressage: 40

Dressage & Eventing: 169

Eventing Only: 35

Breeding: 21

Other Horse Information of Interest

New Horses: 108

Renewing Horses: 204

 

Treasurer’s Report, Heather Turner We have paid the Gala deposit for 2024,some of  the Summer Festival and the Spring Eventing Grants. Heather is watching our main account closely as we are paying deposits for future events where we have not yet received income.

Communication Report, Shannon Hoffman, Shannon needs Constant Contact information for emails and also information for the next quarterly Newsletter where the Festival will be highlighted. 

 

Gala Report, Sarah Bookner (DAL) The date has been set for the 2024 Gala is January 20, 2024. 

 

Education/Dressage, Senior, Ali Perkins LaTorre, Ali and Amy are working hard on the Festival. Ali will talk to possible clinicians about the Festival for 2024. 

 

Education/Dressage, Jr/YR, Jennifer Flowers, Elena Sokolovskaia (previous Olympic Rider for the Russian/Soviet Team) will be doing a clinic for the Jr/YR for the June CDC and will do a Fix-A-Test clinic on the Friday before the Show. She may also do a presentation at the end of the Fix-A-Tests. For Labor of Love Jennifer is working with Janine Malone to do a group competition.  There was discussion about whether the fix-a-test should be for NCDCTA Jr/YR Members to encourage additional Members. Jennifer is working on a Dartmoor sponsored Award. Jennifer asked for clarification about the webpage for Eventing. 

 

Education/Eventing, Senior, Becca Swann, Education/Eventing, Jr/YR, Amy Brumbach Amy is working on the Festival. Amy and Sarah are going to try to do a pizza party/NCDCTA at the May War Horse. 

 

Competition Report, Erica Pawlak We are 60 days out from CDC and paid the deposit for the Hunt horse Park, all the insurance has been submitted. Erica put together the sponsorship packages and shared them with the Board. For the CDC Erica has our first Gold Sponsor with Canter Culture Candles. Erica has ordered ribbons for Shows throughout the year.

Old Business- Shed cleaning will be rescheduled but Lynn, Erica, Sarah and Will have made some good progress. 

 

New Business

Festival Update (Amy Brumbach and Ali LaTorre) Amy and Ali will be using Event Create to handle the purchasing of tickets and information through a website. They are going to open the ticket sales as well as the rider applications as there is already interest. Amy asked that people repost any information to social media. They are also looking into getting educational credits from USEA and USDF. 

By-Laws, Helen would like to change the by-laws specifically as to Terms of Service. 

 

Lynn Kerin adjourned the meeting at 8:31. Next meeting will be via Zoom May 2 2023 at 7:00PM.

 

Minutes passed by majority vote, April 6, 2023 and respectfully submitted by Tonya Bruno, Recording Secretary. 

 

March 7, 2023 (via Google Meet)

 

Meeting called to order at by Lynn Kerin, President at 7:02

 

In attendance were Lynn Kerin, Helen Ingersoll, Heather Turner, Ali LaTorre, Amy Brumbach, Erica Pawlak, Sarah Bookner, Charlotte Meli  and Tonya Bruno. Absent were Jessica Brown, Donna Orr,  Becca Swann and Jennifer Flowers. Also in attendance, Will Barrus, Membership Secretary.

 

Will Barrus report: Membership is going well and Will attributes that to the  Membership requirement at the time of earning Horse of the Year ( HOY) points to count toward year end numbers.. Website activity is down. Will is making the HOY reporting requirements that Show sponsors submit more streamlined. This will help with the updating of HOY standings. 

​

President’s Report, Lynn Kerin- Lynn was at Janine Malone’s Raleigh Dressage Show and that Show went well. Erica Pawlak was also in attendance. 

 

Vice President’s Report, Helen Ingersoll- Contracts are being finalized for our Vendors and those will be done by the end of March, 2023. 

 

Current membership numbers for 3/7/2023

 

Adult Amateur: 297

Jr/YR: 66

Open: 103

Total Members: 466

17% Increase over 3/1/2022

 

Paid Horses: 225

Volunteer Card Horses: 76

Total Horses: 301

21% Increase over 3/1/2022

 

Treasurer’s Report, Heather Turner, The bills for the Gala have all been paid. Taxes are all prepared and on track for timely submission. 

 

Gala Chair Report, Sarah Bookner- Most prizes have been picked up at M&M or shipped out (at winner’s cost.) The embroidered jackets are in. Sarah has made the tentative date for the Grandover in 2024 and once the contract is signed Will will add to the calendar.

 

Education (Dressage) Report, Ali LaTorre- The Lendon Gray Dressage clinic went very well. Helen Ingersoll spoke to the group about NCDCTA to the attendees. Ali has been working with Amy Brumbach in setting up the dressage Festival for July, 2023.

 

Education (Jr/YR) - Jennifer Flowers- Jennifer is having a clinic with a Russian Olympic rider for Jr and YR on the Friday before Labor of Love. She is talking about doing a Jr/YR clinic in August at her Farm near Charlotte. 

 

Eventing Report (Junior) - Amy Brumbach The NCDCTA Festival is going to be July 21-23, 2023 at Portofino Farms. Amy and Ali are working on finding local stalls available as the stabling is primarily paddocks some with and some without shelters. There will be riding opportunities, auditing opportunities and also individual lectures. Amy presented a slide show to the Board related to fees and events and timing. Will Barrus made suggestions about ticketing as well as a media kit to get vendor presentations. Charlotte Meli is going to work with the Nutritionist at NC State (and possibly others) to conduct educational lectures. 

 

 

Competition Report, Erica Pawlak Erica got signed contracts for Vendors to hold and manage our Shows. Erica has the insurance forms from our Insurance Agent for our Events. Erica put out a request for sub Committees for the Competition Report and has gotten some good response from people interested. Helen asked that all documents be put into the NCDCTA Master Google Account for NCDCTA. 

Erica is also organizing a Shed Clean out date(S). The first date is for March 19.

 

Old Business- WIll discussed the Eventing grants. Discussion was had on the judging process for the grants. 

 

New Business- USDF Region 1 meeting is held on March 13 and Regionals and BLM’s will be awarded. 

 

Lynn Kerin adjourned the meeting at 8:27.

 

Next Meeting will be IN PERSON at M&M Tack in Raleigh on April 4, 2023.

 

Minutes respectfully submitted by Tonya Bruno, Recording Secretary.

 

Minutes passed by unanimous Board vote.

​

February 7, 2023

 

The Board all was held remotely via Google Meet and was called to order by President, Lynn Kerin at  . Present at the meeting were: Lynn Kerin, Jessica Brown, Erica Pawlak, Helen Ingersoll, Ali LaTorre, Heather Turner, Charlotte Meli and Tonya Bruno.  Absent from the meeting were Sarah Bookner,Becca Swann, Amy Brumbach, Donna Orr and Jennifer Flowers 

 

WIll Barrus, Membership Secretary, Will asked for ideas to promote USDF Schooling Shows with our Members. Will is working on our Membership policies as to refunds and Membership information. WIll let us know that he has set up a dedicated Board page through the NCDCTA website. He reiterated the importance of using our NCDCTA emails. He also recommended that we highlight the rule change in the HOY to Tests 2 & 3 at each Level.

 

President’s report, Lynn Kerin,  The Gala was a terrific success and had 325 people (if not a record, very close.) Lynn is working with Erica Pawlak to get the Competition contracts and shows squared away for 2023.

 

Vice President’s Report, Helen Ingersoll

 

The numbers below represent an increase over last year at this time.

Membership - 10% increase

Horses - 15% increase

 

Current membership numbers for 2/6/2023

 

Adult Amateur: 250

Jr/YR: 47

Open: 78

Total Members: 375

 

Paid Horses: 172

Volunteer Card Horses: 55

Total Horses: 227

 

Helen is working on contracts and operational details.

 

Treasurer’s Report, Heather Turner, Heather got all of our 1099 tax documents and will have the taxes filed on time without the need of extension.

 

Communication Report, Donna Orr (absent)

 

Gala Report, Sarah Bookner, (absent but submitted report.) The Gala was a great success with 325 attendees. Sarah has tentatively scheduled it again at the Grandover in Greensboro on January 13, 2024. The Board compiled a list of recommendations that Sarah is planning to evaluate and implement as they make sense for improvement. Prizes and ribbons can be picked up at M&M Tack OR shipped (at the winner’s expense.) 

 

Dressage Education, Ali LaTorre, Ali and Amy are working on getting clinicians for the Dressage Symposium. Ali presented options for the Board for Dressage and Eventing clinicians who are available. Budget was discussed and Lynn asked that Ali and Amy get a rough budget for the Event.

Ali made a motion that for USEF and USDF recognized competitions to reduce the number of HOY FEI Level Musical Freestyles from 7 to 3 (keeping the number of Judges and Competitions required at 3.) Helen Ingersoll seconded the motion and it unanimously passed. 

 

Dressage Education (Jr/YR) Jennifer Flowers (absent)

 

Eventing (Senior), Becca Swann (absent but submitted report)  has forwarded the Eventing Scholarship information through her personal and business Facebook page. 

 

Eventing (Junior/YR), Amy Brumbach (absent)

 

Competition, Erica Pawlak is working with all Show contacts to get formal contracts to delineate what is the responsibility of the Show Management and NCDCTA. Erica is looking at some ways to streamline costs for different items for the shows as prices for everything related to Shows continue to rise. Erica is recruiting for volunteers to be on a Committee for the Competition for Hospitality. Erica is coordinating the Shed cleaning. 

We are bidding on BLM’s for 2024 and we are not bidding for Regionals as we do not have a venue suitable for Regionals.  

 

March 7 is next meeting and will be remote. The next in person meeting will be Apr 4, 2023 and will be held at M&M Tack. 

 

Lynn Kerin adjourned the meeting at 8:05.

 

January 21, 2023 - Annual Meeting

Our yearly Open Board Meeting held in person January 21, 2023  at Grandover Resort in Greensboro, NC  for the Annual Gala.

 

Lynn Kerin, President, called the meeting to order at 4:06. In attendance were Lynn Kerin, Helen Ingersoll, Jessica Brown, Emme Johnston, Heather Turner, Sarah Bookner, Ali Perkins LaTorre, Becca Swann, Stephanie Bristol, Charlotte Meli, Jennifer Flowers and Tonya Bruno. 

 

President’s Report, Lynn Kerin thanked Will Barrus and Amy Brumbach for their hard work in revamping the Horse of The Year program. Lynn shared positive feedback from the changs.

 

Vice President Report, Helen Ingersoll went through the current Membership information.

 

Current membership numbers for 1/20/2023

 

Adult Amateur: 196

Jr/YR: 36

Open: 53

Total Members: 285

 

Paid Horses: 118

Volunteer Card Horses: 40

Total Horses: 158

 

Other member information of interest

New Members: 33

Renewing Members: 231

Reactivated Members: 21

Dressage Only: 172

Western Dressage: 20

Dressage & Eventing: 81

Eventing Only: 25

Breeding: 8

Lifetime Members: 6

 

Year End Numbers for 2022:

AA- 433

Jr/YR- 127

Open Members- 156

Total Members - 716

 

Horse Members- 480

 

Helen thanked Lynn Kerin for her service and leadership in guiding the Board.

 

Treasurer’s Report, Heather Turner went through the current numbers as of January 1, 2023. She went through the year end numbers of where the money was spent and this breakdown was available to the Membership who attended the Open Meeting.

​

2022 Summary                    

Beginning balance 1/1/22    Expenses            

25,571.57    Main                   Dressage Clinic                                  $5,405    8.03%    

8,581.77    Savings                 Newsletter                                         $18,700    27.77%    

11,416.57    PayPal                Website/Membership Sec               $12,490    18.55%    

45,569.91                                USDF Member Fees/Convention    $19,830    29.45%    

                                                 Sponsorships/Scholarships             $4,991    7.41%    

Ending 12/31/22                    Insurance/Tax Prep                           $3,961    5.88%    

22,325.49    Main                   Postage/Checks/Admin/PO box     $1,962    2.91%    

7,583.76    Savings                                                                             $67,339        

8,474.24    PayPal                  Revenue            

1,000.00    Show Account    Show revenue                                    $9,508        

39,383.49                               Memberships/Paid horses              $51,645        

                                                                                                             $61,153        

-6,186.42

 

Competition Report, Lynn Kerin (acting), we made money on all of our Shows during the year except for the NCDCTA Championships. We do not have 2023 Championships this year and we will bid for 2024.

 

Dressage Education, Emme Johnston talked about her Jaquie Brooks clinic in HIllsborough, NC which was well attended and well received by riders and Auditors. 

 

Jr/YR Report, Jennifer Flowers, Jennifer is working with Dartmoor Pony Association for two Scholarships for children, One will be for anyone riding a Pony and one riding a Dartmoor pony. The Jr/YR Scholarship can be for non-Members.

 

Sarah Bookner, Gala Chair, arranged our wonderful Gala event January 21, 2023. She has enjoyed working with the Grandover Resort.

 

New Business, Amy Brumbach talked about the educational Summer Symposium that she and Ali Perkins LaTorre will be organizing.

 

Janine Malone also discussed that expenses and fees are substantially increasing. She also went through some Rules changes for USEF changes regarding USEF Membership requirements and Safe Sport Requirements. 

 

Susan Bristol made a motion that the  meeting was adjourned until the beginning of Awards Ceremony when New Members will be voted and Helen Ingersoll seconded.

​

January 3, 2023

​

The January 3, 2022 NCDCTA Board Call was held remotely and called to order by Lynn Kerin at 7:01. In attendance were:Lynn Kerin, Helen Ingersoll,  Jessica Brown, Charlotte Meli, Alex Martini, Sarah Bookner, Stephanie Bristol, Heather Turner, Amy Brumbach, Emme Johnston and Tonya Bruno. Absent was Jennifer Flowers.

 

This call was specifically regarding the Gala Preparation. 

 

Sarah Bookner, Gala Chair has had a good working relationship with the Grandover for the Event.

 

Sarah has asked for the Board Members to continue with getting baskets and gift certificates together for door prizes. Sarah also needs people to help set up before the Gala.  

 

Sarah needs help getting the slide show prepared Power Point.

 

Sarah needs 6 Volunteers (they will get Volunteer cards) 3 people to check in tables, 2 helping with raffles and prizes and helping with lining people up to go onstage to collect ribbons.

 

Sarah needs someone to put together the certificates. 

 

Call was adjourned at 7:26

 

Minutes Respectfully submitted by Tonya Bruno,NCDCTA Recording Secretary

​

December 6, 2022

 

Lynn Kerin, President, called the meeting to order at 7:00 PM. The meeting was held in person at M&M Tack in Raleigh, NC.  In attendance were Lynn Kerin, Helen Ingersoll, Charlotte Meli, Jessica Brown, Amy Brumbach, Heather Turner,  Emme Johnston, Sarah Bookner and Tonya Bruno. Stephanie Bristol remotely joined. Absent from the meeting were Jennifer Flowers and Alex Martini. Incoming (2023) Board Members in attendance were Ali LaTorre, Erica Pawlak and Donna Orr. Also in attendance were Will Barrus, Membership Secretary and Shannon Hoffman, Newsletter and Social Media Editor. 

 

Will Barrus is updating HOY and then will work on updating the Calendar. Will asked for help with database management and suggestions for streamlining the process. He is working the Membership blast emails and discussed topics as well as frequency.  Will presented the revised Horse of the Year rules with the changes the Board discussed at the November meeting. Sarah Bookner made a motion to adopt the 2023 HOY Award Program. Helen Ingersoll seconded it and it unanimously passed.

 

President's Report, Lynn Kerin, welcomed new Board Members and thanked Board Members who would be leaving the Board at the end of 2022. Lynn and Helen Ingersoll represented NCDCTA at the USDF Annual Gala in early December. They both discussed how much they learned about USDF support for our GMO. They got good ideas to carry us into 2023.

 

Vice President's Report, Helen Ingersoll, Helen sent an invitation to a NCDCTA Google calendar that Board Members need to link to through their NCDCTA email accounts. Helen shared some ideas for improving our Organization and will follow up with them. 

 

Membership Numbers:

Final 2022 membership numbers as of 12/1/2022

 

Adult Amateur: 433

Jr/YR: 127

Open: 156

Total Members: 716

 

Paid Horses: 378

Volunteer Card Horses: 102

Total Horses: 480

 

Other member information of interest

New Members: 184

Renewing Members: 420

Reactivated Members: 112

Dressage Only: 418

Western Dressage: 72

Dressage & Eventing: 226

Eventing Only: 56

Breeding: 33

Lifetime Members: 6

Trainers: 103

Officials: 24

​

Treasurers Report, Heather Turner is working through regular numbers and finaliaing Autumn Leaves revenue. 

 

Competition report, Lynn Kerin (acting), Autumn Leaves went well. Lynn will get the lists out for the 2023 shows. Lynn again reiterated the importance of Board volunteering to help our Shows smoothly run.

 

Dressage Education, Emme Johnston forwarded the information to Ali LaTorre (incoming Dressage Education Chair) for the Summer clinic. Emme discussed options for using the Volunteer Cards to "pay" for Membership benefits such as discounted clinic participation. Ali LaTorre presented some ideas for educational opportunities for next year. 

 

Eventing Education Amy Brumbach will be moving to Jr/YR  Eventing. Amy is working on a symposium for July 2023. Amy has secured Daniel Stewart and will be working with Ali LaTorre for the other educational opportunities. Amy and Lynn Kerin are going to Portofino Farm to evaluate that for the Eventing education portions of the symposium.

 

Eventing Chair Report, Stephanie Bristol has some questions about medals. Stephanie recommended that we stop the WAR Horse ribbons as people generally do not pick them up as WAR Horse puts us at a different table from the main awards. Stephanie also mentioned that she had communicated with some people who were unhappy with the lack of Eventing Coverage in the quarterly Newsletter. Lynn asked that the Eventing Board Members reach out to other Eventers for article ideas. Shannon Hoffman said she would do the same and also put a "call out" on Social Media for the next Newsletter. 

 

Gala Chair Report, Sarah Bookner, Sarah and Lynn Kerin are going to the Grandover Resort where NCDCTA is having the Gala. Sarah discussed options for ticket prices (to be finalized after the food selections are made) as well as Baskets for raffle prizes.

 

Jr/YR Chair, Jennifer Flowers, Lynn Kerin complimented Jennifer for doing an excellent job with the shows and events and adding fun things such as the Dog Show. 

 

New Business: Sarah Bookner put together a media kit suggestion. There was some conversation about website advertising and it was recommended we utilize the most visited pages with most traffic to start. Helen Ingersoll made a motion that we accept the Media Kit that Sarah Bookner put together and Heather Turner seconded it and it unanimously passed.

 

The issue of the provided tack stall for the Jr/YR Scholarship winners was discussed. Lynn indicated that there were multiple complaints from the Jr/YR about having to share a tack stall with other Jr/YR as they want to be stabled near their Trainers. Jessica Brown made a motion to discontinue the including of a tack stall in the Jr/YR Scholarship Program. Charlotte Meli seconded and it unanimously passed. 

 

The next meeting will be a Zoom call on January 3, 2023. 

 

The next in person meeting will be at the Grandover Resort in Greensboro at the Gala time to be determined. This will be an Open Meeting for all Membership.

 

Lynn Kerin adjourned the meeting at 8:43.

 

Minutes approved by Board Vote and respectfully submitted by Tonya Bruno, NCDCTA Recording Secretary 

​

November 1, 2022

 

The November 2022 NCDCTA Board Call was held via remote call Tuesday, November 1 and was called to order by President Lynn Kerin at 7:03. Board Members in attendance were: Lynn Kerin, Heather Turner, Jessica Brown, Jennifer Flowers, Emme Johnston, Charlotte Meli, Stephanie Bristol, Sarah Bookner and Tonya Bruno. Absent were Amy Brumbach, Alex Martini and Helen Ingersoll.  Also in attendance was Will Barrus, Membership Secretary. 

 

Will Barrus Report

Horse of the Year- Will has been working to update our NCDCTA Horse of the Year Program. Some items were voted by the Board at previous meetings and incorporated in the updated Program. There was Board discussion and Will is going to make the changes discussed and put it back to the Board for a Vote.

 

President's Report, Lynn Kerin USDF Convention is November 30. Lynn and Helen Ingersoll are going. 

 

VP report, Helen Ingersoll

Current membership numbers for 11/1/2022

Adult Amateur: 433

Jr/YR: 127

Open: 156

Total Members: 716

Paid Horses: 378

Volunteer Card Horses: 102

Total Horses: 480

 

Treasurer's Report, Heather Turner Profit for Labor of Love was $3,100 and she is awaiting one more bill for CBLM profit total. Taxes were submitted on time.

 

Communications Report, Alex Martini

 

Gala Chair Report, Sarah Bookner Sarah is meeting with the Gala venue. She is starting to work on requests for gift baskets for the Gala and working with Jessica Brown (prior Gala chair) to plan.

 

Education – Dressage, Emme Johnston & Amy Brumbach Emme is going to be working with the new Education Chair who will be taking over the Education position.

 

Education- Jr/Yr, Jennifer Flowers is sponsoring a Rider Biomechanics clinic in February 2023. Jennifer is working with an instructor who would do a showing clinic for Jr/YR before Labor of Love and a focus of Jr/YR at Labor of Love.

 

Eventing Report, Stephanie Bristol is organizing WAR Horse ribbons. For people who have not picked them up they will be available at the Gala. 

 

Competition Report, Lynn Kerin (filling) Lynn still needs more Volunteers for Autumn Leaves. The Autumn Leaves show has 5 full rings. Jennifer Flowers is coordinating a dog show to be held during Autumn Leaves. Lynn Kerin made a motion that for NCDCTA Championships starting in 2023 for Fourth Level and below require riding the two highest tests at each level (Test 2 Saturday and  Test 3 Sunday) Tonya Bruno seconded the motion and it passed unanimously.

 

Old Business Sarah Bookner put together a Marketing Kit proposal for Advertising rates for NCDCTA. Lynn tabled the conversation for the December meeting. 

 

New Business

 

The next meeting will be in person on December 6, 2022 at M&M Tack in Raleigh.

 

Lynn Kerin adjourned the meeting at 8:37

 

Minutes approved by unanimous Board Vote and respectfully submitted by Tonya Bruno, NCDCTA Recording Secretary 

​

October 4, 2022

 

The October 2023 Board meeting was held via Google Meet on Tuesday October 4, 2022. Lynn Kerin called the meeting to order at 7:04. All Board Members were in attendance including: Lynn Kerin, Helen Ingersoll, Heather Turner, Jessica Brown, Jennifer Flowers, Charlotte Meli, Stephanie Bristol, Alex Martini, Emme Johnston, Sarah Bookner, Amy Brumbach and Tonya Bruno. Also in attendance was Will Barrus, Membership Secretary.

 

Will Barrus Report

Will will have HOY numbers updated next week. He is also working on the Breeder Program.

 

President's Report, Lynn Kerin

Lynn congratulated Board Member, Amy Brumbach, on her success with her German Riding Pony foal at Dressage at Devon.

Lynn and Helen are going to the USDF Convention in December.

 

VP report, Helen Ingersoll Membership Numbers:

Current membership numbers for 10/4/2022

Adult Amateur: 433

Jr/YR: 127

Open: 156

Total Members: 716

Paid Horses: 373

Volunteer Card Horses: 102

Total Horses: 475

 

Treasurer's Report, Heather Turner

Heather has paid all CBLM Award winners as of 10/4/22

Heather is working on our taxes with the Accountant which are due 10/15/2022

 

Communications Report, Alex Martini

Alex is working on getting articles for our next Newsletter. Lynn had some suggestions for Alex to add to the Newsletter.

 

Gala Chair Report, Sarah Bookner

Sarah and Lynn are going to the Grandover (location of Gala) allowing Sarah to get donations and other items organized.

Sarah has put together a Marketing Menu of different Advertising opportunities with NCDCTA. She is forwarding to the Board to determine pricing. 

 

Education – Dressage Emme Johnston and Amy Brumbach

The Jaquie Brooks clinic went very well and will be forwarding financial data from the clinic. Emme is working to get an article written for the Newsletter.Emme has secured a dressage clinician for Summer of 2023.

 

Amy Brumbach is working on an Education Extravaganza for a variety of education opportunities to cover both Dressage and Eventing. 

 

Education- Jr/YR Jennifer Flowers

Jennifer went above and beyond with the Jr/YR's at the CBLM and also with the donations of prizes. 

Jennifer is planning on similar projects for Autumn Leaves

Jennifer is bringing in Stephanie Moseley, a rider Biomechanics specialist for a December 

 

Eventing Report, Stephanie Bristol

Stephanie is working on additional Volunteers for the Eventing position as she will be stepping off the Board in 2023.

WAR horse is scheduled and Stephanie will be handing out additional ribbons.

 

Competition Report, Lynn Kerin acting Chair

CBLM's were a great success with excellent support from Volunteers.

Lynn requested that Board Members Volunteer at Autumn Leaves November 5 & 6

 

Old Business

New Business

It was discussed adding Board positions were discussed to fill in needed gaps, specifically a Volunteer Coordinator and a Hospitality Coordinator. Will indicated per the by-laws we can have up to 15 Board Members and it is at the Executive Committee's discretion. Susie Weidman and Donna Kelly are the Board Nominating Committee for 2023.

 

Stephanie Bristol made a motion to close the meeting at 8:06 and it was seconded by Heather Turner. 

 

The next Board Meeting will be held remotely Tuesday November 1.

 

Minutes Respectfully submitted by Tonya Bruno, Recording Secretary

​

September 13, 2022

 

NCDCTA Board meeting was held in person at M&M Tack in Raleigh and was called to order at 7:09 by Lynn Kerin. In attendance were Lynn Kerin, Helen Ingersoll, Jessica Brown, Stephanie Bristol, Amy Brumbach, Heather Turner, Charlotte Meli, Alex Martini, Sarah Bookner and Tonya Bruno. Emme Johnston and Jennifer Flowers were absent. Will Barrus and Shannon Hoffman were also in attendance. 

 

Will Barrus, Membership Secretary, Will discussed our current Horse of the Year (HOY) program and Volunteer cards. Will recommended we set an expiration date on Volunteer cards of 5 years and all outstanding Volunteer cards as of 2022 (with no printed expiration date) will expire in 2027. Tonya Bruno made a motion that the Volunteer cards have an expiration of 5 years with all Volunteer cards expiring in five years. Helen Ingersoll seconded and it was unanimously passed. We discussed various aspects of Volunteer Card value and horse registration costs. Will is going to review neighboring GMO programs and make further recommendations to the Board.

     

Shannon Hoffman, Newsletter and social media. Shannon presented the information on both FB pages and that we should have both pages to make sure we have reach between both groups. Helen Ingersoll made a motion to rescind the earlier vote to shut down the NCDCTA Community group and Heather Turner seconded it and it unanimously passed. Shannon requested more content for social media and newsletter and made a specific request for Eventing content. The next deadline for Newsletter is October 15. 

 

President's Report, Lynn Kerin

 

VP report, Helen Ingersoll, Membership numbers 

Current membership numbers for 9/2/2022

Adult Amateur: 424

Jr/YR: 126

Open: 152

Total Members: 702

Paid Horses: 353

Volunteer Card Horses: 94

Total Horses: 447

 

Treasurer's Report, Heather Turner discussed current accounts and show expenses and revenue.

 

Communications Report, Alex Martini Sarah Bookner put together an NCDCTA Marketing Opportunity Menu for sponsorship opportunities for our website, Virtual Newsletter, Show Program and Social Media. Will is going to work with Sarah about the options and demographics.

 

Gala Chair Report, Sarah Bookner and Lynn Kerin, prizes have been decided for the Gala. They are visiting the venue for preparations. 

 

Education – Dressage, Amy Brumbach gave report on Jacquie Brooks clinic which was a great success. The feedback from the attendees and auditors was terrific. Amy asked for suggestions for possible clinicians and educational events which the Board discussed in detail. 

 

Education- Jr/Yr, Jennifer Flowers has organized stall decorating and costume competition with theme "Heroes" at the BLM's. There will be audience judging of mounted costumes during wine and cheese Friday night. Jennifer got prize buckets for BLM's contacts. Lendon Gray is scheduled for April at her Farm and Stephanie Moseley will be conducting a clinic in October 2023.

 

Eventing Report, Stephanie Bristol has a variety of ribbons that will need to go to storage. The issue of people not picking up ribbons at the WAR Horse events was discussed. Alex suggested the ribbons be set out at the Gala so they are available. 

 

Competition Report, Lynn Kerin BLM's sponsorships have been arranged by Lynn. Prizes have all been ordered. Competitor swag bag has all been ordered. Lynn requested volunteers for the BLM's.

 

New Business, Lynn Kerin wants help to empty out, clean and organize the sheds at the Raleigh Fairgrounds.

 

Meeting was adjourned at 9:10. Tne October and November meetings will be conducted via Zoom with the December meeting to be held on December 6 in person. 

 

Minutes respectfully submitted by Tonya Bruno, Recording Secretary

​

August 2, 2022

 

The NCDCTA August Board meeting held remotely was called to order at 7:02 by Lynn Kerin, President.

 

In attendance were Lynn Kerin, Helen Ingersoll, Amy Brumbach, Jessica Brown, Sarah Bookner, Stephanie Bristol, Alex Martini, Jennifer Flowers, Emme Johnston and Tonya Bruno. Also in attendance was Will Barrus, Membership Secretary. Absent from the meeting were Charlotte Meli and Heather Turner.

 

Current membership numbers for 7/5/2022

 

Adult Amateur: 395

Jr/YR: 116

Open: 136

Total Members: 647

 

Paid Horses: 315

Volunteer Card Horses: 83

Total Horses: 398

 

Other member information of interest

New Members: 159

Renewing Members: 404

Reactivated Members: 84

Dressage Only: 361

Western Dressage: 67

Dressage & Eventing: 217

Eventing Only: 54

Breeding: 23

Lifetime Members: 6

Trainers: 90

Officials: 22

 

Will Barrus opened the meeting by talking about the Membership Secretary roles and responsibilities which primarily include Membership, Competition Recognition (NCDCTA recognized shows, Website maintenance and (HOY) Horse of the Year.) Will currently is a contract employee with 10 hours dedicated to NCDCTA each week. He presented possible changes, upgrades and additions including improving Membership access to data, streamlining the Membership and Registration process and the annual renewals. Will presented proposed hours and the economic impact to NCDCTA for the changes and forwarded a copy to the entire Board for review. 

 

President's Report, Lynn Kerin continues to serve as Competition Chair and a great deal of her time was spent with that in addition to day to day running of NCDCTA.

 

Vice President's Report, Helen Ingersoll has finalized a Vendor contract to review with our contract workers. She continues to work on the structure of policies and procedures within the organization.

 

Treasurer's Report, in Heather Turner's absence Lynn Kerin read Heather's pre-submitted report. Lynn is now on all Wells Fargo accounts which now include a separate Horse Show Account to better keep track of those expenses. The profit made from the Capital Dressage Classic June Show is $3848.

 

Communications Report, Alex Martini is hoping for help with social media. She would like to have future events (for example, opening dates and closing dates for NCDCTA Shows) put into FB for date reminders. There was discussion about the two Facebook Accounts, one is used for official NCDCTA business and the other is not. Emme Johnston made a motion to deactivate the unofficial account and Stephanie Bristol seconded. It unanimously passed. 

Alex also talked about the development of a media kit for advertising with NCDCTA platforms (website, Newsletter, Shows, Gala.) Alex, Sarah Bookner (Gala Chair) and Lynn Kerin (acting Competition Chair) are going to meet to develop the media kit to present to the Board.

 

Gala Report, Lynn Kerin is acting Gala Chair and now we have a new Member at Large, Sarah Bookner, who was approved at the July Board meeting. The Gala is scheduled in Greensboro at the Grandover Resort on January 21, 2023. Rooms will be $209 per night. 

 

Education Report, Emme Johnston. The Jacqueline Brooks clinic for September 10 and 11 and scheduled at Rouxtano Farm in Hillsborough. Applications for demo riders and auditors are coming in for review. A Videographer option was discussed.

 

Eventing Report, Stephanie Bristol has the next WAR Horse at the end of August. Stephanie will be there to give out ribbons. The Eventing Scholarship has been decided. Stephanie has a new Eventing volunteer who she is meeting with to discuss promoting Eventing to Adult Amateurs.

 

Jr/YR Report, Jennifer Flowers. Jennifer is going to hold a Jr/YR clinic with Nicole DelGiorno in the Fall. She continues to work with Lendon Gray's Team for a clinic at Jennifer's Farm in the Spring and in the Raleigh area in the Fall. She is spreading the Scholarship availability over several Shows.

 

Competition Report, Lynn Kerin (acting Chair) is getting everything finalized for Labor of Love. All Board Members are asked to Volunteer at the Show. 

 

Old Business:

Amy Brumbach presented the finalized NCDCTA Dressage Sport Horse Breeder  HOY program. Jessica Brown made a motion that the Program be accepted, Helen Ingersoll seconded and it passed unanimously.

 

The next Board meeting will be in person on September 13 at  a place TBD.

The Meeting was adjourned at 8:50 by Lynn Kerin.

 

Minutes passed by majority Board vote.

 

Minutes respectfully submitted by Tonya Bruno, Recording Secretary

​

July 2022 NCDCTA Board Call held remotely July 12, 2022

 

Called to order at 7:07 by Lynn Kerin, President

 

All Board Members were in attendance which includes: Lynn Kerin, Helen Ingersoll, Heather Turner, Jessica Brown, Jennifer Flowers, Alex Martini, Stephanie Bristol, Charlotte Meli, Emme Johnston, Amy Brumbach and Tonya Bruno. Will Barrus, Membership Secretary, also attended the meeting. 

 

Membership Secretary, Will Barrus 

Will is  Updating HOY results which will be done by July 18, 2022. 

 

Current membership numbers for 7/5/2022

 

Adult Amateur: 395

Jr/YR: 116

Open: 136

Total Members: 647

 

Paid Horses: 315

Volunteer Card Horses: 83

Total Horses: 398

 

New Business: Amy Brumbach, education co-chair,  is heading up the review of the HOY Program and submitted proposed changes to the Board for discussion. Discussion was held within the Board Members regarding the Eventing Award and new Breeding Award Program. Janine Malone, Samantha Kidd and Angie Mirarchi worked with Amy to create an outline for the Breeder HOY Program. Will Barrus and Amy are going to finalize the Program after input from the Board and get to the Board for Vote prior to the August meeting.

 

President report, Lynn Kerin

Jessica Brown and Lynn Kerin have been working to get final Awards sent to winners.

Charlotte Meli has nametags she will bring to August in person meeting.

Jessica Brown has NCDCTA  stationery that she will bring to the August in person meeting.

 

VP Report,  Helen Ingersoll

Helen is working on contracts and Scope of Work and behind the scenes conversations with Committee Chairs.

 

Treasurer's Report, Heather Turner 

Capital Dressage Classic profit of $3582  Lynn Kerin and Heather are going to meet at Wells Fargo to set up a separate account for Shows.

 

Gala Chair, acting Chair Lynn Kerin

Lynn is setting up the Gala details and is going to meet with a facility in Greensboro which is 1-1/2 hours from a large number of our Members including Charlotte, Raleigh and Southern Pines. Lynn is finalizing details of the Facility for January 21, 2023. Lynn Kerin made a motion to nominate Sarah Bookner to the Board as a Member at Large and Gala Chair. Jennifer Flowers seconded the motion and it unanimously passed.

Lynn has been working with Michele of M&M Tack for prizes. 

 

Education Committee, Emme Johnston and Amy Brumbach

Dressage, Emme Johnston has arranged a clinic with Jacqueline Brooks. Canadian Olympian, at  Rouxtano Farm in Hillsborough September 10 & 11, 2022

 

Jr/YR Chair, Jennifer Flowers

Jennifer is working on getting Lendon Gray for 2023 for two D4K trainings one in Raleigh area and one in Charlotte area. Jennifer is working on getting "kids mixers" to getting young people together in fun events at the Labor of Love Show as well as the BLM's 

 

Eventing Report, Stephanie Bristol WAR Horse June ribbons will be available in August.

 

Communications Report, Alex Martini would like to get additional help to bolster our social media presence with up to date postings of important dates and announcements.

 

Competition Report Lynn Kerin acting Chair.

Lynn thanked the Board Members and Volunteers who came to the CDC to make is such a success. She wanted to thank Patti Hildreth and Janine Malone in particular for all of their hard work and energy. 

Lynn and Patti Hildreth are utilizing existing Awards when possible. She is also organizing Awards for BLM's.Lynn asked Jennifer Flowers about a Junior Showcase. Lynn also wants to do an Agility dog show (on leash.) Lynn needs Labor of Love volunteers and requests the Board give availability to work at the Show.

 

Meeting Adjourned by Lynn Kerin at 8:28

The next meeting  will be an in person meeting held near the Fairgrounds at 7:00 PM. 

 

Minutes approved by majority vote July 14, 2022.

Respectfully submitted by Tonya Bruno, Recording Secretary

​

June 3, 2022

​

Current membership numbers for 6/3/2022

 

Adult Amateur: 378

Jr/YR: 108

Open: 130

Total Members: 616

 

Paid Horses: 299

Volunteer Card Horses: 82

Total Horses: 381

 

President's Report, Lynn Kerin, Lynn gave a recap of the Capital Dressage Classic (see Competition Report.) As both the Competition and Gala Chair positions are open, Lynn will be focusing much of her time on the upcoming shows to include Labor of Love, the Championship Show and the BLM's. She also will be organizing the Gala.

 

Vice President's Report, Helen Ingersoll. Helen continues to work on the details of contracts with vendors and our special workers as well as the issues with insurance and bonding for the Organization.

 

Treasurer's Report, Heather Turner. Heather has all of the Wells Fargo accounting passed to her. She is utilizing available services to streamline payment processes such as Zelle and online check payments as there are no fees involved in those services (as there are with PayPal.) We have recommitted as a Bronze Level sponsor to the WAR Horse series. Heather is working on our tax preparation as well as with Lorraine Musselman regarding future timing of  our Organizational audit. 

 

Competition Chair (Vacant, given by Lynn Kerin) Lynn started the report by thanking Janine Malone who volunteered her experience and energy to help the Capital Dressage Classic run so well. In addition, Board members Stephanie Bristol, Emme Johnston, Helen Ingersoll and Tonya Bruno volunteered their time. Lynn spent four days making sure everything went well and was pleased with the attendance and the facility. Patti Hildreth and Lynn utilized existing prizes for CDC so that did not involve a cash outlay for the Organization. M & M Tack once again generously provided gifts for the Championship Winners. Lynn is working with Patti Hildreth on Prize Lists for upcoming Shows. 

 

Communication Chair, Alex Martini. Alex asked for photos and stories of interest to be placed on Social Media. As the Newsletter is going forward as a digital forma,t she is working with Shannon Hoffman to determine the best way to develop it as the content and ability to hyperlink to web pages makes it more timely and thorough. Will Barrus provided Alex with a list of people who had volunteered to help with the Newsletter.

 

Education Chairs, Emme Johnston and Amy Brumbach. Emme Johnston has secured Nick Wagman for a clinic July 22 & 23, 2023. She is also working on another possible clinician in 2023. Lynn and Emme are going to work on a "How to Scribe" clinic for Members as well.

 

Eventing Chairs, Stephanie Bristow and Rebecca Mahaffey. Stephanie shared that the first WAR Horse Series went well but was very labor intensive as the Carolina Horse Park no longer breaks out who are NCDCTA Members for ribbons. Going forward this will be calculated after the show with NCDCTA Ribbons provided at the Championship or available for pick up at the Gala.

 

Jr/YR Chair, Jennifer Flowers. Jennifer shared that there were 2 Jr/YR Scholarship participants at the Capital Dressage Classic. Jennifer is holding a clinic with Stephanie Moseley, Biomechanics Riding Instructor, at her Farm and 6 Jr/YR will participate with the balance of the rides being filled by NCDCTA Members. 

 

New Business:

Will Barrus is forming a Committee to evaluate our HOY Program to include members with expertise in Breeding, Dressage, Eventing and Western Dressage. The Committee will evaluate other HOY Programs against our current model and make recommendations to the Board..

 

Jessica Brown is getting cardstock notecards and writing paper ordered with the NCDCTA logo as she has an economical source and the Organization only pays the paper costs.

 

Charlotte Meli has ordered name tags for Board Members to wear at events (such as shows.)

 

The next NCDCTA Board meeting will be remote and is Scheduled July 12, 2022 at 7:00pm

 

The next in person Board Meeting will be August 2, 2023 at a location to be determined.

 

Tonya Bruno made a motion to adjourn the meeting at 7:56 and Heather Turner Seconded. 

 

Minutes respectfully submitted by Tonya Bruno, Recording Secretary

​

May 3, 2022

​

Meeting Called to order by Lynn Kerin at 5:59 PM on May 3, 2022

Monthly Meeting and Annual Board Retreat

 

Board Members in attendance were Lynn Kerin, Helen Ingersoll. Heather Turner, Jessica Brown, Charlotte Meli, Emme Johnston, Amy Brumbach, Alex Martini and Tonya Bruno. Will Barrus also attended. Absent from the meeting were Jennifer Flowers and Rebecca Mahaffey. 

 

Current membership numbers for 5/2/2022

 

Adult Amateur: 355

Jr/YR: 99

Open: 119

Total Members: 573

 

Paid Horses: 274

Volunteer Card Horses: 81

Total Horses: 355

 

New Business

Lynn Kerin President

The June NCDCTA Show (Capital Dressage Classic) is scheduled for the first weekend of June. Lynn asks that all Board Members commit to attending at least part of the Show. She is going to get with Janine Malone who is helping run the show to determine where Board Member help is needed to determine a schedule of help needed. Charlotte Meli is going to get name tags for our Board Members so we are identifiable to attendees. 

 

Heather Turner, Treasurer

Heather and Alex Martini (Communication Chair) presented the results of the Membership Survey related to the Newsletter. We had 120 respondents to the Survey from current Members. The results are as follows:

Switching to Digital only, 69% approve

Switching to a Quarterly Newsletter, 92% approve

 

Alex Martini made a motion to digitally publish the Newsletter on a Quarterly Basis going forward. Heather Turner seconded the Motion and it passed Unanimously with no further discussion. 

 

May's Newsletter will be the final print Newsletter with quarterly newsletters in February, May, August and November going forward.  Alex and WIll are going to review possible platforms for the digital format that will work with our website.

 

Stephanie Bristol, Eventing Chair, needs WAR Horse Volunteers to give our ribbons. Will Barrus is providing her with Members who agreed to Volunteer. 

The First WAR Horse is May 14 and 15

 

Retreat planning:

Helen Ingersoll, Vice President,  reviewed the Guidelines for what is critical for the operation of non profit Boards.

 

Heather Turner, Treasurer, went through the proposed NCDCTA Fiduciary Responsibility and Fiscal Management policy.

 

All Board Members are asked to review and send any changes or recommendations to Heather by May 17, 2002. She will then get any revisions out to Board Members to vote at the June 7, 2022 meeting.

Helen Ingersoll then opened conversation into the development of our Mission Statement. After discussion, Helen Ingersoll made a motion to adopt (and Emme Johnston seconded)  the following NCDCTA  Mission Statement:

 

To educate, promote camaraderie and recognize achievement in Dressage and Eventing. 

 

The Mission Statement passed on unanimous vote. 

 

The meeting was adjourned at 8:33 by Lynn Kerin